Terms and Conditions for Clubs
This Agreement is between leaderboardteetimes.com, (LTT) part of the Leaderboard group and the Golf Club listed in the Club Details section above and describes an agency relationship between the two parties.
LTT provides a marketing and club administration module -
The *benefits, for registering your club on the LTT website, are as follows -
- Advertise unlimited amount of tee times
- Free editing tool
- Your own, unique profile page
- Social networking
- Selling society golf day packages
- A dedicated Account Manager
*Subject to your chosen sales & marketing package.
LTT will only process all payments for initial bookings through the web site.
LTT will make payment of the green fee only to the Golf Club on the 10th working day of each month via BACS transfer. Any credit or debit card chargebacks made by individuals as a result of a dispute in respect of a booking at your club will be deducted from the monthly payment made to you.
Listing on the LTT website is based on an annual subscription, depending on your chosen package.
All green fees and packages must be quoted in GBP (Great Britain Pound) and include any applicable VAT.
It is the responsibility of the Golf Club to keep availability updated and LTT cannot be held responsible for any over booking situation. Note that clubs will receive an immediate confirmation of booking and will therefore be able to contact you, if necessary.
Either party can terminate this agreement at any time. All prepaid bookings taken must be honoured. Our annual fee is non-refundable, should you choose to cancel services.
Non-payment of the annual fee will result in removal from the LTT website.
Your profile will be set up once we have received a signed copy of our Terms & Conditions, from you.
By registering with LTT, you agree to the use of your images and information being used for markering purposes.
You are responsible for accounting for your own VAT as appropriate.
These Terms & Conditions are subject to change without any prior notice.
LTT is the property of Leaderboard Golf Holdings Ltd whose registered office is at Leaderboard House, Sandford Springs, Wolverton, Tadley, Hampshire RG26 5RT.
Your annual subscription will automatically renew each year. If you wish to cancel your subscription; you are required to send us written confirmation, at least 30 days before the end of your contract.
By registering your clubsn on the LTT website, you agree to these terms.
Terms and Conditions for golfers
At Leaderboard Tee Times (LTT), you can book tee times with our extensive selection of golf clubs and golf courses throughout the UK and the Republic of Ireland on our website, www.leaderboardteetimes.com (the site). Leaderboardteetimes.com is a trading name of Leaderboard Golf Holdings Limited (we), registered in England and Wales under company number 07757090
1. Contract with the Club
1.1 LTT acts as agent on behalf of the club listed on our site. So when you make your online tee time booking, your contract is with the club, not with LTT and the rules and regulations of the club or course apply. Club rules vary so please ensure you contact the club directly for a copy of the club rules.
2. What is Included in your Booking
2.1 Your tee time booking is a booking for you to play a round of golf at a particular club at a particular time. Sometimes the price of the booking may include tea, coffee, breakfast, lunch, yardage book, bags or other extras, but only if advertised as part of the tee time price on our site.
3. Accuracy of Information
3.1 General information about the clubs advertised on our site are provided to us by the clubs. Whilst we try to ensure that this information is correct and up-to-date by regularly contacting the clubs, we rely on the clubs providing us with accurate information. Accordingly, we do not accept any liability whatsoever to you in respect of any inaccurate or erroneous information provided, except to the extent caused by our negligence or fraud.
3.2 Images shown on a club's page; do not necessarily reflect the actual club.
4.1 Prices for tee times vary according to the standard, quality and variety of the course as well as the club location and facilities. Price savings that we advertise for a particular tee time at a particular club are price discounts on the standard seasonal prices offered by that club.
4.2 Prices are liable to change at any time, but changes will not affect a booking in respect of which you have received a Booking Confirmation (see section 6 below).
5. Availability of tee times
5.1 All tee times offered on our site are supplied by the listed clubs and they are responsible for the accurate display of availability. The tee times advertised are request tee times which have to be checked with the club. Therefore, we cannot guarantee in all cases that the tee time you select will be available.
5.2 Individual tee times are usually available for up to four players, so if your booking includes more than four players, you will need to select more than one tee time. Note that tee times are based on playing in four-balls and therefore you may be paired up with other golfers on the day.
6. How to Book a tee time
6.1 To book a tee time, you must be 18 years or over. By making the booking you confirm that you and the other players on whose behalf you are making the booking accept the Terms and Conditions and that you will inform the other players of the confirmation details and any other relevant information. For booking purposes you will be known as the “lead name” and you are responsible for making all payments due in respect of the booking.
6.2 To book a tee time on our site, please select a club and then choose one of the available tee times for that club on the date you require. You will then be given a summary of the club that you have selected the tee time date and time and the price per person. You will be asked to select the number of players requiring the requested tee time and (see clause 12 below). You can book for up to four players on our site for a single tee time.
6.3 To proceed with your booking request, we require advance payment of the total price for all players included in your booking request (the Booking Payment) by debit or credit card which must be in your name (see below for the debit and credit cards that we accept and our handling charge).
6.4 By entering your payment details you confirm that the credit or debit card that is being used is yours. All credit and debit card holders are subject to validation checks and authorisation by the card issuer. If your card issuer refuses to authorise payment, we will not be able to process your booking.
6.5 All payments of green fee amounts made to LTT are held on behalf of the club and will be passed to the relevant club in their entirety. Please ensure that you check carefully all the details of your booking request including venue, date, tee time and price before you make payment. If any of the details are incorrect, you can go back to the previous page and re-enter the information. Your booking request constitutes an offer by you to purchase a tee time from the club.
6.6 We accept the following credit or debit cards: Visa, Mastercard, American Express, Switch, Delta and Connect - which will attract a handling fee. No other methods of payment are accepted.
6.7 Once you have given your payment details, you will receive an e-mail confirming your booking request. Please note that the e-mail is not confirmation that your tee time request has been accepted by the club.
6.8 If the club is unable to provide the tee time you request, but has a tee time within forty minutes of your requested tee time for the same price (a Substitute Tee Time), you hereby agree acceptance of the Substitute Tee Time on your behalf. The Substitute Tee Time will be confirmed in your Booking Confirmation.
6.9 If the club is unable to provide the tee time you request or a Substitute Tee Time, we will contact you to see if we can find an alternative. If we can’t find a suitable alternative, we will refund your payment to the credit or debit card with which you made payment as soon as possible and in any event within 30 days the credit card transaction fee will be retained by LTT.
6.10 Your booking confirmation e-mail is evidence of your booking with the club and must be presented to the club on arrival. Failure to do so may result in the club refusing you entry. We shall not have any liability in these circumstances as the contract is directly between you and the club.
7. Large Group Bookings and Society Golf Days
7.1 Special deals and discounts are often available for large group bookings and society golf days. If you wish to enquire please contact the club of your choice directly.
8. Amendments and Cancellations
8.1 All amendments or cancellations to your booking must be notified to the club directly by the lead name.
8.2 If you wish to increase the number of players on your Booking, please contact your chosen club directly
8.3 If you wish to change the tee time or postpone the date of your tee time you must contact the club directly.
8.4 All cancellation charges and administration fees will be levied by the club directly. All green fees collected by LTT will be passed on to the club and any refunds must be negotiated directly with the club in their entirety.
9. Our Liability
9.1 As agent for the sale of tee time bookings on behalf of the clubs listed on our site, leaderboardteetimes.com is not liable for any loss, claim, expense, damage or cost that you may incur as a result of the provision of any tee time by the clubs listed on our site, or any other services provided by those clubs, except to the extent caused by our negligence, fraud or fraudulent misrepresentation or by any other matter for which it would be illegal for us to exclude, or attempt to exclude, our liability. Please see our website regarding tee times and course playing conditions as well as the Inclement Weather policy which are incorporated into these Terms.
9.2 Without limitation to clause 9.1, we are not liable for any changes to your tee times or cancellations by the club as a result of any event or circumstance.
9.3 While we do our best to give you an informed view on the clubs that are sold via our site, we make no representations or warranties about the suitability of any of the clubs with which you book your tee time.
9.4 We take all reasonable care to ensure our website is secure, but in the absence of negligence on our part we cannot be held liable for any loss you may suffer if a third party procures unauthorised access to any data you provide when accessing our website.
10.1 As your contract for your tee time is between you and the club with whom you have made your Booking, any complaints should be addressed to the club directly. We advise you to make any complaints at the time the problem occurs in order to give the club an opportunity to rectify the situation. Delay in making a complaint may reduce your chances of receiving any compensation.
11. Written Communications
Applicable laws require that some of the information or communications we send to you should be in writing. When using our site, you accept that communication with us will be mainly electronic. We will contact you by e-mail or provide you with information by posting notices on our website. For contractual purposes, you agree to this electronic means of communication and you acknowledge that all contracts, notices, information and other communications that we provide to you electronically comply with any legal requirement that such communications be in writing. This condition does not affect your statutory rights.
12. Data Protection
12.1 In order to process your booking request and to ensure that your Booking runs smoothly and meets your requirements, we need to use the personal information you provide such as name, address, telephone number, email address and payment details. We take full responsibility for ensuring that proper security measures are in place to protect your information and we will comply with the Data Protection Act 1998. In order to effect your booking, we must pass details of the lead name and contact telephone number to the golf club or venue in order to process your booking. The information may also be provided to security or credit checking companies, credit and debit card companies, regulatory or public authorities such as customs or immigration if required by them, or as required by law. This may involve sending your personal information between different countries, including countries outside the European Economic Area (EEA) where controls on data protection may not be as strong as the legal requirements in this country. This may also apply to any sensitive information that you give to us such as details of any disabilities or dietary/religious requirements. If we cannot pass your personal information on to the relevant suppliers, whether in the EEA or not, we cannot properly effect your booking. By providing us with your personal information, you consent to our use of that data as specified.
13. Our Right to Vary the Terms and Conditions
13.1 We have the right to revise and amend the Terms and Conditions from time to time and will publish the up-to-date terms on our website. You will be subject to the policies and terms and conditions in force at the time that you make a booking, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to bookings previously made by you), or if we notify you of the change to those policies or these Terms and Conditions before we send you the e-mail confirmation.
14. Law and Jurisdiction
These Terms are governed by English law and any disputes or claim arising out of or in connection with them shall be subject to the non-exclusive jurisdiction of the courts of England and Wales.
Important Golfing Extras
The following extra information has been compiled through our experience of booking tee times at UK golf clubs and courses and form part of our Terms of Business. Please read it carefully, as it will help to ensure that your expectations are met. However, please also read the rules of the club with whom you have booked a tee time.
1. Pace of Play
Golf courses are usually very busy in the high season and you should expect between a 4 and 4.5 hour round as a reasonable pace of play although this can be slower in extremely busy times. Pace of play cannot be guaranteed by the club.
2. Playing Conditions
Playing conditions may vary from time to time. Course maintenance such as aerating greens and improving drainage will happen from time to time and often will be scheduled at such short notice, depending on weather, which means that we are not always made aware of when this will occur. Equally, in particularly dry spells, when there are water bans in place, fairways and greens may be burnt and not in the best of playing conditions. Events such as these are out of the control of LTT and the clubs and neither we nor the clubs can be held responsible for the condition of the course that you have booked to play.
3. Inclement Weather
As adverse weather is inevitable during the course of the year, golf clubs may either close the golf course or operate temporary tees and greens at their sole discretion. Please read our Inclement Weather Policy for further details.
4. Handicap Certificates
Some clubs will require handicap certificates before accepting visitors; it is your responsibility to check with the club if a handicap certificate is required. Whilst a certificate of playing ability is not essential on all courses, the appropriate golfing etiquette and knowledge of golfing rules is expected and each club reserves the right to refuse access if it is judged that individuals do not display the required etiquette and/or knowledge. We cannot be held responsible in these circumstances.
5. Dress Code
Appropriate dress and footwear should be worn at all times it is your responsibility to check with the club if they have any dress code policy. We cannot accept responsibility for any ruling by the club if you or any of your group is unable to play or dine due to inappropriate attire.
Most clubs reserve the right to refuse access to the course or the clubhouse if you behave without due consideration to other players. Refunds will not be payable in these circumstances. You will be responsible directly to the club for any damage or loss to person or property that you cause and club rules normally require all damage to be paid for in full at the time that it occurs.